Who we are

Our website address is: https://archefact.com.au.

What personal data we collect and why we collect it

We temporarily log the visitor’s IP address and browser user agent string to help spam detection.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Contact forms

When visitors fill in our contact form, we collect the data shown in the form and sent directly to our own mail server infrastructure.  Naturally, any copy you receive has to be sent via the public Internet; metadata can be logged by intermediaries, and content could potentially be viewed as well.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use Google Analytics to analyse our web site traffic.

Who we share your data with

We use Google Analytics to analyse our web site traffic, and Automattic Inc (WordPress.com) infrastructure to enable a number of features of our system. Thus, these organisations receive some information about your activity.

When connecting to a training session, a system at our e-learning provider OpenSTEM Pty Ltd will receive some details including your IP address and the name that you’ve entered. These details are only logged temporarily for traffic analysis and problem tracking purposes, and rotated out within about a week.

We aim to minimise external exposure of your data, both by collecting less and by using the fewest possible external services.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Our server logs are regularly rotated, so your IP address and browser user agent information is deleted within about a week.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

We don’t give or sell your contact details with any third parties. However, metadata and content of emails may be logged or intercepted during transit.

Additional information

How we protect your data

We host our web site and other infrastructure on a mix of virtual machines in Australia and the US, and dedicated servers which are fully under our control.  We aim to apply industry best practice in terms of securing the operating system and web environments, and access thereto. We deploy a variety of intrusion prevention and detection mechanisms.

What data breach procedures we have in place

If/when we detect a breach, we notify all our clients as soon as possible, with as much detail as we have at that stage.  We would aim to advise whether any (and which) data may have been exposed, and which active measures (such as changing login passwords) are required from the user perspective.

Because of the way we store login passwords, the latter should generally not actually be necessary – exposure of the entire user table would not in fact enable someone to access the site under another user’s name.

What third parties we receive data from

We receive aggregate analytics data from Google Analytics, and referral link traffic from third party websites including search engines such as Google, DuckDuckGo, and Bing.

What automated decision making and/or profiling we do with user data

We prefer to engage with our clients directly, rather than using analytics tools. We use web site analytics to enable us to improve the site and the services it provides, as described earlier in this document.

Industry regulatory disclosure requirements

Being based in Australia, we abide by Australian privacy and disclosure legislation.